HP FutureSmart 5 is designed to extend the useful life of your HP Enterprise printers, MFPs, and scanners by treating firmware more like an operating system than a one-time load.

Key ways it protects your investment:

• Fleet-wide upgradability: You can upgrade firmware on your own maintenance schedule, either at the device, via the Embedded Web Server, or centrally with HP Web Jetadmin.
• New features over time: As HP releases new FutureSmart major versions (for example, FutureSmart 5.8 or 5.9), compatible devices can adopt new capabilities such as enhanced OCR, Microsoft 365 integrations, or new security options—without replacing hardware.
• Consistent experience across the fleet: FutureSmart keeps a common user interface, menus, and feature set across enabled HP Enterprise printers, MFPs, and scanners. This reduces training time and support tickets.
• Broad device coverage: FutureSmart is compatible with a wide range of HP LaserJet Managed Enterprise devices, including most 400–800 series printers sold since 2017, so you can standardize across A3/A4, color/mono, and single/multi-function devices.

Instead of driving device obsolescence, FutureSmart helps you reimagine your fleet as a long-term platform that can be updated with new security, workflow, and usability features as your needs evolve.

HP FutureSmart 5 brings a set of embedded security capabilities that help you detect, resist, and recover from attacks on your print infrastructure.

Core security features include:

• HP Sure Start: Validates the integrity of the BIOS at startup and uses a self-healing “golden copy” if tampering is detected.
• Whitelisting: Ensures only HP digitally signed firmware runs on the device, aligning with government-grade security expectations.
• Run-time intrusion detection: Monitors for abnormal behavior while the device is running and can trigger a self-healing reboot if an attack is detected.
• HP Connection Inspector: Examines outbound network traffic and automatically reboots the device if it detects suspicious connections or malware-like behavior.
• Enhanced configuration controls: Password policies (account lockout, complexity, minimum length), copy security (predefined/custom watermarks and stamps), and network protections are all configurable via the Embedded Web Server.
• Protected Access with Microsoft Entra ID: Enables user authentication, including passwordless and mobile sign-in, and secures workflows like Scan-to-OneDrive and Scan-to-SharePoint Online (on supported MFPs with FutureSmart 5.9).

These capabilities help you reshape printer security from basic access control to a more resilient, self-monitoring environment that aligns with modern cyber-resiliency guidelines.

FutureSmart 5 focuses on making devices easier to use and helping teams move documents faster and with fewer errors.

Key productivity and usability benefits:

• Modern, tablet-like interface: A simplified home screen shows five core apps by default, with additional apps accessible by swiping—similar to a smartphone. This interface is consistent across your FutureSmart-enabled fleet.
• Enhanced image preview and editing: Users can preview and edit scans and copies directly on the touchscreen—zoom, rotate, delete pages, change page order, add pages, or cancel jobs—before sending to email, network folders, fax, or USB.
• Deeper Microsoft 365 integration: Users can scan directly to OneDrive and SharePoint Online from the MFP, using secure sign-in for both standard and business accounts.
• Built-in OCR and editable OCR: FutureSmart 5.8 and later support Scan to Searchable PDF (OCR) without extra software. With FutureSmart 5.9 on supported Flow MFPs, users can convert scans into editable Office files (DOCX, PPTX, XLSX), making documents easier to find, edit, and share.
• Customizable control panel: You can tailor the interface with up to 15 icons per page and up to 10 pages, add your company logo, change wallpaper, and use Custom Color Manager to standardize color themes across devices.
• Serverless Job Accounting: For smaller environments (typically fewer than 10 printers), you can track mono/color print, copy, scan, and fax volumes and set quotas—without a dedicated accounting server.
• Print Quality Diagnostics (for service providers): A cloud-based app that lets service providers remotely capture and analyze test pages, then guide users through resolving print quality issues, reducing downtime.

Together, these features help you rethink everyday print and scan workflows, cutting down on rework, manual steps, and support calls while giving users a more familiar, app-like experience.